Organise your life : Concrete habits to save time
Personal organisation helps you save time, manage your work time better, be more efficient, and prioritise your priorities. This is true for Zen to Done.
Improving your working methods lets you work faster, smarter, and more efficiently.
Zen to Done (ZTD) is an organisation system that requires ten habits to improve efficiency, organisation, and production.
Your thoughts, projects, and tasks must be compiled into one document. It can be paper or digital. This helps you “get them out of your head” and maximise productivity. Having your notes on one platform is ideal.
This is especially important in your professional life: keep loose sheets and administrative paperwork in one bin. One mail inbox, one email address, and one phone number are ideal. Your mailbox must be checked on slots.
The goal is to decide on each email and avoid being overwhelmed. You can act directly (delete emails) in under two minutes, delegate (urgent jobs you don't have time for), classify (priorities I can handle later), or plan.
At the start of each week, you must set priorities to know which chores are most critical and which should be done first. The Eisenhower matrix can help. Some tasks may wait without scheduling. Limit yourself to five useful chores and finish them early.
Stay focused and avoid interruptions. This makes daily efficiency possible. Stay focused once you begin. Taking breaks to read emails while writing a report will take your brain 20 minutes to regroup.
This post was also read: The NERAC method: 5 steps to greater organisation and efficiency
When you have work to accomplish (and finish), utilise the Pomodoro method to break it into a few-minute chunk and clock yourself. Prohibiting multitasking is crucial.
Lists must be concise and updated regularly. You can make lists for each "category" of your life, such as shopping, work, home, projects, and ideas.
Stay away from rewriting lists in other forms and keep them basic. Some use Evernote, but a notepad with all your lists is adequate. This will boost your daily productivity.
"Everything in its place" is the Zen to Done method's ethos. Keep pencils in the pencil holder, files on the shelf, chargers in the drawer, and your house clean. Do not mix napkins and dishcloths! Working in an organised workplace saves time daily, which boosts productivity.
You must optimise your company. To do this, clearly define your goals and compare them to your achievements. Monthly iterations are allowed.
You must assess your “micro” and “macro” objectives, including life goals and productivity goals for a personal project.
Your lists contain goals and tasks, but they must be simplified to make them easier to achieve. Thus, you can gradually eliminate what is unimportant to your aims. Keep your promises as much as possible. Because this will make you proud and agree with your words (to yourself and others). Overall, to-do lists must be consistent.